Request For Proposals Saint Paul Government Accounting Software Project
February 2, 2026
Summary: The City of Saint Paul, Alaska (“City”) is hereby issuing a Request for Proposals (“RFP”) to supply, install and support a new governmental accounting software system. Minimum requirements include but are not necessarily limited to General Ledger, Accounts Payable, Accounts Receivable, Sales, Payroll and Other Tax Management. Overall goals for the new software will include better cost-effectiveness, greater integration and simplification with user-friendlier technologies and tools for greater efficiency.
To be considered, proposals must be received via email no later than March 20, 2026 no later than 4:00 pm Alaska Standard Time. Electronic proposals should be in a single PDF format and sent by email to pazavadil@stpaulak.com with the subject line “Bid to RFP 26-01.”
If you have any questions concerning this request, please contact Jodi Plante
at (907) 321-7663 or jodi@akml.org
| REQUEST FOR PROPOSAL SCHEDULE | |
| Release of RFP: | February 2, 2026 |
| Vendor Questions Deadline: | February 20, 2026 |
| Question and Answer Session | February 25, 2026 at 2:00 pm AST via Zoom Join Zoom Meeting: https://us02web.zoom.us/j/84488025923?pwd=gS0UlKlk8SfXIy5w5QnPXeBFf42Tao.1 Meeting ID: 844 8802 5923 |
| Responses to Questions Provided: | February 27, 2026 |
| Proposals Due: | March 20, 2026 by 4:00 pm AST |
| Finalists Selected & Notified: | March 27, 2026 |
| Finalists Interviews/Demonstrations: | March 31, 2026 |
| Vendor Selection & Notification: | April 3, 2026 |
| Executed Agreement | April 17, 2026 |
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Register to receive notice when details of this RFP are updated. |
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Questions:
Project Manager
Jodi Plante
Contracted Project Manager
jodi@akml.org
907-321-7663
RFP 26-01 Documents
Question and Answer section for RFP 26-01.
February 5, 2026
A: We would like to explore both options.
February 22, 2026
A: At this time, we are not disclosing an amount; however, the City has allocated funding for new accounting software.
A: We operate on a calendar year fiscal year. We would like to go live with the software January 1, 2027.
A: We have Starlink.
A: Sales Tax, Tax on Rental Vehicles, and Room Tax.
A: It is where all the STAX is recorded.
A: We operate on a calendar year fiscal year so from January 1 to December 31.
A: 368, but some of them are historical and not used any longer—so we can start out with less.
A: No. We would propose to keep it the same or you can propose a new solution.
A: Probably no more than 40, some of them being used for one or 2 time purchases for special projects
A: None. We submit seasonal invoices out of the system, but ideally would like to submit through AR if it easier to do. With our current system, it is a pain.
A: This is mentioned in the RFP.
A: Only Authorize.net for sales tax remittances.
A: Cornerstone
A: We currently don’t but are interested in doing so.
A: It varies.
A: Propose options. The last time we implemented a new accounting system, someone came here for training.
February 25, 2026
A: We use Muni-Revs. Customers go in and submit their own payments. We are having issues reconciling, as they are currently separate and we have to do it manually, so it would be nice. There is an export from Muni-Revs, but Moms does not allow that. We are part of remote seller tax, room tax, vehicle tax. But they are not part of Muni-Revs. We get a report from Alaska Municipal League and that goes to A/R.
A: We use Bellwether. We send PO’s to the company and then double-entry them into our accounting system. We are hoping for a requisiton process for someone like city manager that turns into a PO, for an all-in-one system. We went from 3 color forms to Bellwether but there are import issues with Moms that make that challenging.
A: We are on calendar year January to December
A: Flat fees, but different tiers for residential and business. Rates are based on sizes. We do measure water some places. We use Tantalus for electric meter readings, which is exportable but Moms doesn’t allow integration. Bulk Fuel (heating fuel) uses a paper ticket that gets entered as a reconciliation process, into Excel, then into Moms. If our funding allows we should be going into a Point of Sale system for this with an exportable CSV file and a printable ticket.
A: We have special funds for each grant to be tracked individually.
A: Yes, with revenue expense codes the same way we’ve been doing it.
A: Before we got Starlink, yes, but now its reliable. We are due for a physical server upgrade. Our IT firm is evaluating whether to do that or move over to Microsoft cloud environment. Given that we have a couple of remote workers, it is challenging using the remote desktop. We will likely migrate to a cloud/online system to allow more employees to access an online portal when other employes are out/unavailable. Additionally, right now we have timeclocks that use employee ID, using PayNW system. We are looking for timekeeping and payroll all working together, so employees can see time record all in one system.
A: Likely not, since we have Starlink.
A: Yes, we’d like to know all our options for our consideration.